Privacy Policy for RS-HRMS

Effective Date: 16 June 2025

Application Name: RS-HRMS

Company Name: Redsecure

1. Introduction

At Redsecure, we understand the importance of protecting employee data. This Privacy Policy explains how RS-HRMS collects, uses, protects, and shares your personal and organizational data when you use our Human Resource Management System through web, mobile, or API.

By using RS-HRMS, you agree to the terms of this Privacy Policy.

2. Information We Collect

User & Employee Data: Full name, email address, phone number, employee ID, department and designation, login credentials.
Attendance & Leave Data: Check-in/check-out timestamps, attendance status, leave types and approvals, work shifts, holidays.
Device & Technical Data: IP address, GPS location (if enabled), device details, browser/app usage logs.

3. How We Use Your Information

Manage attendance and leave records
Enable HR workflows
Generate HR and compliance reports
Support payroll processing
Improve app performance and user support
Send alerts or important notifications

4. Data Sharing & Disclosure

We do not sell or rent your data. We may share your information:

With authorized HR/admin personnel
With secure service providers under NDA
To comply with legal obligations or investigations

5. Data Security

We implement industry-standard encryption, secure servers, and access controls to keep your data safe. Systems are continuously monitored and updated to prevent unauthorized access.

6. Data Retention

Data is retained as long as your organization maintains an account with RS-HRMS or as required by law. Upon termination, data is archived or securely deleted based on internal policy.

Export or copy your data

To exercise these rights, contact us at info@redsecure.net.

8. Location Tracking Notice

RS-HRMS may collect GPS location for attendance if enabled by your organization. This requires permission and can be managed via your device’s settings.

9. Cookies & Analytics

RS-HRMS uses cookies and analytics tools to improve performance, analyze usage, and enhance the user experience. You can manage cookie preferences via browser or device settings.

11. Policy Updates

We may update this Privacy Policy occasionally. We will notify users via email or app notifications. Continued use of RS-HRMS implies acceptance of the updated terms.